Registration of Residence Address for Foreigners

For a foreigner not to have unnecessary problems during his stay in Ukraine, it is necessary to follow the current legislation carefully. In particular, apply for a residence permit in the country and register the residence address.

The registration of address/residence for foreigners (residence permit) does not require a lengthy collection of documents and does not take much time. But there are subtleties that you need to know for everything to go well.

Briefly About Who Has the Right to Register the Address of the Residence

Every foreigner who has a legal right to a long-term stay in Ukraine is obliged to register at the address of residence. Thus, a person who has received a temporary or permanent certificate is given 30 days to apply to the registration service.

Importantly! Registration of a foreigner is his documentation in Ukraine and way of legal residence. Data on residence permits are entered in the State Register. This allows you to maintain a formal relationship between man and the state to fulfill the responsibilities and rights mutually.

Registration is necessary primarily for foreigners personally because any correspondence with official institutions (such as the migration service) will be conducted at this address.

Another reason for this is that a residence permit is required for exchange, renewal, revocation and any changes to the temporary certificate.

Registration is possible only at one address. However, if a person has several options, he can choose any at his discretion.

Who to Contact and What Documents Are Required for Registration

Registration is made at the Center for Administrative Services (CNAP) and executive city bodies.

The foreigner or his legal representative (based on a power of attorney) submits the following documents:

• Application for registration of the established sample.
• Applicant’s identity card (for foreigners, it is a temporary or permanent certificate).
• Papers granting the right to reside in the real estate object (lease agreement, certificate of ownership, etc.). As a rule, foreigners do not have housing in Ukraine, so they register their place of residence with the owner’s permission. In this case, the property owner must be present in person at the registration authority or notarize their consent.
• Receipt of transfer of state duty.

In case of registration at a new place at the same time as deregistration, an application for deregistration of the established sample will be required.

Importantly! If a foreigner representative applies to the registration service, he must provide his passport and power of attorney certifying his authority. However, power of attorney is not required for legal representatives (parents and adoptive parents ).

What is the Sequence of Processes?

After receiving a residence permit, registration takes place on the day of application to the administrative services. This requires:

• find the address of the local registration authority;
• come to the institution;
• provide documents and write a statement.

If all the papers are filled incorrectly, the address of the applicant’s place of residence will be entered in the register, and a certificate of registration of the place of residence on form 13 will be issued.

Suppose the deadline for registration is detected during the submission of documents (more than 30 days have passed since the issuance of the certificate). In that case, an administrative report on the imposition of a fine is drawn up against the violator.

In Which Cases You Can Get a Refusal

There are situations when the registration authorities may refuse to register a foreigner. In particular, this is possible if:

• the necessary papers were not provided;
• the foreigner provided false or inaccurate information about himself;
• there are errors in the certificate and other documents;
• registration is required for a person under 14 years of age.

In the latter case, the presence of parents or guardians or a notarized consent to registration will be required to complete the registration.

Refusal of registration and its reason is announced immediately.

Importantly! If, after registration, it is found out that the person has not told about the stay of minor children with him, the registration is canceled. A written decision is made, and a letter is sent to the foreigner.

Deregistration – Whether it is Necessary

If you leave Ukraine, you need to apply again to the authorized body for deregistration of the address/place of residence for foreigners. The basis for this is a statement of the person or his representative with a request.

Additional circumstances of deregistration are:

• Document confirming the fact of death (certificate).
• Notification from the LCA or other competent authorities that the person has died.
• Court decision on termination of the right to use the apartment (based on departure, recognition of a person as missing).
• Stay in Ukraine on illegal grounds (expiration of the certificate, revocation).
• Unjustified use of housing (expiration of the lease term, graduation from higher education and, as a result, termination of the opportunity to live in a dormitory).

What Will Happen if you do Not Deregister

As practice shows, often, foreigners do not apply to the authorized body for deregistration in case of departure from Ukraine. This leads to certain difficulties, especially for homeowners.

First, there is a utility bill for the extra person. Secondly, all correspondence and appeals of state bodies are carried out at the place of residence.

The best solution to this problem is a temporary residence permit based on a special application. Thus, for a certain time, the foreigner is automatically deregistered.

If a person has already registered permanently and has not applied for deregistration, the homeowner can do the following:

• Please submit to the registration authority documents that are evidence that the person can no longer use the housing (termination of the lease agreement, expiration of the temporary certificate or evidence of its cancellation).
• Appeal to the court with a request to deprive a person of the right to use the housing. This should be done in the absence of the above documents. We will have to substantiate our claim by the legislation of Ukraine. If the court decides to favor the plaintiff, the person will be removed from registration.

Summing up From a Law Firm

Registration of foreigners is required at the stage when the certificate is ready. It is impossible to register a person without it. It is extremely important to follow the sequence of actions. Otherwise, there may be problems with registering the legal right to stay in Ukraine. You can waste your time and energy.

If you are interested in registering after obtaining a residence permit, contact our law firm “STATUS KO”. For 17 years of work, we have thoroughly studied migration issues in Ukraine, and we are guaranteed to find a solution to even a very difficult problem.